When you first open a page or piece of content on the back end of your website, you'll see a horizontal menu block with different editing options. Each of these buttons - View, Edit, Delete, Revisions, Clone and Scheduled Transitions has a specific purpose. Keep reading to see what each function can do!
View
Click view to return to your most recently saved version, make quick edits, and view your content as a user would. View will be the default mode when you navigate to a piece of content
Edit
This allows you to add, delete or change content such as your title, content rows and edit advanced settings. Always remember to save as draft after making edits to keep your progress. When ready, change the status to Needs Review to trigger the publishing process.
Delete
This will delete the node you have created. This action cannot be undone. You may not have access to this feature based on your permissions.
Revisions
Revisions allow you to track differences between multiple versions of your content, and revert to older versions. You can view the time each version has been last reverted and easily switch between versions.
Cloning content
Drupal has a built in "Quicknode Clone" feature to making multiple pieces of similar content easy. For example, you might have an annually recurring event that could be cloned for easy future use. You may not have access to this feature based on your permissions. Here's how to use the Clone feature in Drupal:
- Navigate to the page/node you want to clone.
- In the menu under the node's title, click the clone button as shown below
- Make any edits to the clone node - keep in mind everything will be the same by default except the title, which will read "Clone of ______”
- Toggle to save as published and click save to finish creating your newly cloned node!
Scheduled transitions
Scheduled Transitions allows you to schedule a publishing state change for your content at a specific future date. For example, this feature could be used to archive an application form after the application's deadline has passed.
You may not have access to this feature based on your permissions.
Publishing
When you save your work after making edits at the bottom of the page, you will see the publishing state of the latest version.
You can then choose to save this new version as a Draft, Published, Unpublished or Needs Review.
You'll usually save your content as Draft which allows you to see your changes before they are 'live' on the website.
When ready to publish, change the status to Needs Review. This will trigger an email to Webdesk for final review and approval.
Designated staff have permission to set the status to Published or Unpublished directly for the following content types.
Only use the Unpublished status if you have outdated content you wish to remove from the website without deleting it.